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Minutes

 

 

MINUTES OF PUBLIC MEETING

FOR THE CORRECTIONS OFFICER RETIREMENT PLAN LOCAL BOARD

FOR THE SUPERIOR COURT

 A Public Meeting of the Corrections Officer Retirement Plan Local Board for the Superior Court was convened Tuesday, May 8, 2018 at 10:00 a.m., Conference Room 109, Arizona State Courts Building, 1501 West Washington Street, Phoenix, Arizona.

 Board Members Present in Conference Room 109:  Kevin Kluge, Chair; Jason Hathcock, Danna Quinn, and Mark Smalley.

 Board Member Present by Conference Call:  Rob Lubitz

 Also Present:  Annette Corallo, Board Secretary; Wanda Roberson, Recorder

 Call to Order:

 Approval of the Minutes:

April 3, 2018 – Public Meeting Minutes 

MOTION: A motion to approve the minutes of the public meeting on April 3, 2018, was made by Danna Quinn.  Motion was seconded and passed unanimously; minutes stand approved. CORP 2018-34 

Update on CORP Tier 3: 

Since the Board’s last meeting: 

•         Robert Ortega of PSPRS attended the Adult and Juvenile probation administrators’ meeting on April 5 to discuss Tier 3 implementation. 

•         AOC representatives met with PSPRS staff on April 9 to discuss implementation.

 •       Philip Coleman, the PSPRS Employer Relationship Manager, reports: (1) he believes the updated membership forms will be done and released very soon; (2) the third video is in production; (3) PSPRS plans to use the same 90-day tracking mechanism for probation and surveillance officers to make a decision about their plan as they use for Public Safety officers; (3) he plans to start visiting local employers for additional education regarding CORP reform; he met at length with Renee Hernandez from Maricopa County on April 30; he has conducted meetings in Bisbee and Kingman, and will soon visit Globe, Florence, Parker and Yuma.

Staff plans to stay in touch with Mr. Coleman to ensure all counties receive needed education.

Updates to the Local Board database as discussed at the last Board meeting are still on track to be completed by May 31, 2018.

 Board members Danna Quinn and Jason Hathcock had questions about Tier 3 as it relates to employee positions and asked the Board Secretary to follow up at the next meeting.  The questions were as follows:

 1.   Board Member Danna Quinn asked:  if a Juvenile Detention Officer is hired after the effective date and is in the defined contribution plan, then later promote to a Surveillance Officer position, will the officer be given 90 days after the promotion to make the decision between the defined contribution and the defined benefit plans?

 2.   Board Member Jason Hathcock asked:  if a current Juvenile Detention Officer who is under Tier 1 or Tier 2 of CORP prmotes to Surveillance Officer or Probation Officer after July 1, can they maintain their current tier?  The Board Secretary responded that unless they are refunded their contributions, they would remain in their current tier.

 3.   Board Member Danna Quinn raised a question about the materials.  She stated that on the matrix, under the disability and survivor benefits, for Tier 3 for defined benefits, it states it is the same as Tiers 1 and 2, and for defined contribution no ordinary disability.  However, on the document Public Safety put out for distribution, it states under the disability benefits, that members are entitled to the same disability amount they would receive under the defined benefit plan.  Danna felt that the information provided was inaccurate.  Jason Hathcock stated the information provided was contradictory.  Based on his understanding he believes that a defined contribution member would only be eligible for a disability benefit if they were an on-duty, in an accident, or killed in the line of duty.  Danna’s concern was, if members are using the matrix as a comparison document to decide which benefit to sign up for, the document could be misleading.  The Board requested further clarification on disability benefit eligibility. 

4,   Board Member Danna Quinn asked: if an officer starts after Ju1y 1, chooses the Tier 3 defined benefit plan, and later demotes to a Juvenile Detention Officer position, would the officer be able to stay in the defined benefit plan or could they have to go to the defined contribution plan.  The  Chair stated he believes the officer would have to go to the defined contribution plan. 

5.   Board Member Danna Quinn asked:  if a Juvenile Detention Officer is in the defined contribution plan and later promotes and is given 90 days to decide between plans, are they able to roll their money over from the defined contribution plan if they choose the defined benefit plan?   Mr. Hathcock raised a further question about the credited years of service in this situation -- would a member’s service accumulation start over in the defined benefit plan or would the years of service roll over?

Approval of Normal Retirement Benefits:

MOTION: A motion to approve the payment of Normal Retirement benefits to the following applicants in about the following amounts, effective May 1, 2018, was made by Jason Hathcock.  Motion was seconded and passed unanimously. CORP 2018-35

Teresa A. Campbell:                       $2,503.85

Laura J. Carr-McCumber:              $2,885.18

Arthur F. Cook:                              $3,342.09, effective February 1, 2018; Reverse DROP Estimate:  $30,331.89

Amy K. Fischer:                             $2,245.62

Michelle J. Hockenbury:                $2,040.45

Acknowledgement of CORP Physical Exam Final Letters

The Chair noted for the record that physical examination reports for Brandon Knyphausen Hirt, Perla Palomares, Alexis Villa were not received within 60 days of receipt of their membership applications and that final letters requesting an examination were sent to these members via certified mail on April 23, 2018.

Approval of Membership:

 The Local Board may consider and vote on the approval of the following requests for membership or defer decision to a later date:

Ayiyi, Chrisdeon

Maricopa

2/26/2018

Battest, Alexandria

Maricopa

3/12/2018

Betiku, Okunlola

Maricopa

2/12/2018

Butler, Tiffany

Maricopa

1/29/2018

Colgan, R. Brian

Pinal

11/6/2017

Cooke, DeAnna

Cochise

12/3/2017

Felix, Estevan

Pima

2/20/2018

Felix, LaReina

Pinal

2/26/2018

Fimbres-Bastidos, Veronica

Maricopa

4/9/2018

Garcia Jr., Francisco

Pima

1/8/2018

Garcia, Jessica

Mohave

12/9/2017

Grace, Makayla

Navajo

1/22/2018

Howe, Amanda

Maricopa

1/16/2018

Huggins, John

Maricopa

6/5/2017

Huntley, Jennifer

Pima

3/19/2018

Knyphausen Hirt, Brandon

Maricopa

2/12/2018

Lacy, Colleen

Gila

12/18/2017

Lastella, Stephanie

Pima

2/26/2018

Makowski, Elizabeth

Maricopa

9/5/2017

Mansfield, Junelle

Navajo

1/2/2018

McAndrew, Collin

Maricopa

4/2/2018

Medina, Karla

Maricopa

2/12/2018

Morales, Laura

Maricopa

3/26/2018

Nason, Kristina

Pinal

1/26/2018

Ngo, Kody

Maricopa

4/2/2018

Palomares, Perla

Coconino

1/27/2018

Pereda Leon, Mayra

Pima

3/19/2018

Perez, Jessica

Maricopa

4/9/2018

Pierce, Melanie

Yavapai

11/19/2017

Ramirez, Miguel

Pima

3/19/2018

Rodriguez, Oscar

Maricopa

2/12/2018

Rosales, Vanessa

Mohave

4/2/2018

Singer, Cara

Pima

1/22/2018

Sutton, Tyler

Maricopa

1/16/2018

Thomas, Amber

Pinal

1/16/2018

Torres, Gonzalo

Maricopa

2/12/2018

Torres, Karina

Pima

3/19/2018

Villa, Alexis

Mohave

2/20/2018

Villa, Isabel

Maricopa

4/9/2018

Williams, Suzette

Pima

12/24/2017

MOTION:  A motion to approve the 40 applicants listed on the agenda for this meeting for membership in CORP pursuant to A.R.S. §38-893.D and to note for the record that the physical examinations for Alexandria Battest, Okunlola Betiku, Tiffany Butler, R. Brian Colgan, DeAnna Cooke, Estevan Felix, Francisco Garcia Jr., Jessica Garcia, Makayla Grace, Amanda Howe, John Huggins, Colleen Lacy, Stephanie Lastella, Elizabeth Makowski, Junelle Mansfield, Karla Medina, Kristina Nason, Oscar Rodriguez, Cara Singer, Tyler Sutton, Amber Thomas, and Suzette Williams identified a physical or mental condition or injury that existed or occurred before their date of membership in the plan was made by Danna Quinn.  Motion was seconded and passed unanimously.  CORP 2018-36

Future Agenda Items:

The Board Secretary indicated there will be an initial review and two annual reviews for disability applicants and follow-up on Tier 3implemenation at the Board’s next scheduled meeting in June.

Call to the Public:

No members of the public addressed the Board.

The meeting was adjourned at 10:21 a.m.