Search 

Azcourts.gov

Arizona Judicial Branch

Minutes

  

MINUTES OF PUBLIC MEETING

FOR THE CORRECTIONS OFFICER RETIREMENT PLAN LOCAL BOARD

FOR THE SUPERIOR COURT

 

 

 

A Public Meeting of the Corrections Officer Retirement Plan Local Board for the Superior Court was convened Tuesday, February 7, 2017 at 10:00 a.m., Conference Room 109, Arizona State Courts Building, 1501 West Washington Street, Phoenix, Arizona.

 

Board Members Present in Conference Room 109:  Kevin Kluge, Chairman; Rob Lubitz; Mark Smalley; Jason Hathcock

 

Board Members Present via Conference Call:  Danna Quinn

 

Also Present:  Annette Corallo, Board Secretary; Leticia Chavez, Recorder; Hannah Auckland, Board Attorney (by conference call)

 

Call to Order:

 

Approval of the Minutes:

                        

January 3, 2017 – Public Meeting Minutes

 

MOTION: A motion to approve the public meeting minutes of the January 3, 2017 meeting was made by Jason Hathcock.  Motion was seconded and passed unanimously; minutes stand approved. CORP 2017-06

 

Consideration of Disability Application #09-01 – Annual Review:

 

The Board approved Application #09-01, Rosella Roberts, for Ordinary Disability benefits on September 2, 2009.  Ms. Roberts was advised via certified mail that the Board would conduct an annual review at this meeting.

 

The applicant was asked to provide all medical treatment records since December 1, 2015, to assist the Board in determining whether an independent medical reevaluation of the applicant’s condition is necessary.  Medical records in response to the Board’s request were received on January 3, 2017. 

 

The Board Secretary advised that the applicant did not sign the confidentiality waiver to allow discussion of medical information in open session, so any discussion of the applicant’s medical information should occur in executive session.

 

The Board Secretary also advised that the Board has voted for the past six years to suspend the requirement that Applicant #09-01 undergo a medical reevaluation for one year (October 28, 2010; September 7, 2011; September 6, 2012; February 5, 2014; December 2, 2014; January 5, 2016).

 

 

 

The Chair stated that in reviewing the medical evidence submitted, it appears that applicant #09-01 is still seeking treatment for her disabling condition and is also retirement eligible in 1.5 years. The Chair asked if the board would like to send #09-01 for an IME reevaluation, or continue the benefit and suspend evaluation of the case.  Board member Jason Hathcock observed that the records showed no sign of improvement in Ms. Roberts’ condition, in that the records show she continues on medications and has procedures pending.

 

MOTION:  A motion to continue the disability benefit for Applicant #09-01, Rosella Roberts, and end further review of this case, was made by Rob Lubitz.  Motion was second and passed unanimously. CORP 2017-07

 

Determination of Position Eligibility:

 

Valerie Winters, Human Resources Manager for the Superior Court in Mohave County, requested that the Board review the position of Probation Clinician to determine if the position is a designated CORP position pursuant to the Joinder Agreement.

 

The Board was provided the following for review:

 

1.       Job descriptions for Probation Clinician I and II

2.      Joinder Agreement

3.      Copy of letter from Hannah Auckland, Board Attorney to Cindy Norris-Blake of Graham County dated December 15, 2014, regarding the Board’s action on what may be a substantially similar position.

 

The Chair stated that in reviewing the position description submitted for the Probation Clinician, the job does not appear to have any direct custodial supervision of juveniles and therefore does not meet the eligibility criteria for a designated CORP position.

 

MOTION: A motion that the Board finds the position of Probation Clinician (Mohave County) does not meet the eligibility criteria for a designated CORP position was made by Mark Smalley.  Motion was second and passed unanimously. CORP 2017-08

 

Approval of Normal Retirement Benefits:

 

The Local Board may consider and vote on the approval of Normal Retirement benefits for the following applications or defer decision to a later date:

 

John M. Ehrlich, Jr.

William S. Paiano

Gina Robison

Maria Robles

Jean M. Thews

Donna M. Vittori-Verges

 

MOTION: A motion to approve the payment of Normal Retirement benefits to the following applicants in about the following amounts, effective February 1, 2017, was made by Jason Hathcock.  Motion was seconded and passed unanimously. CORP 2017-09


 

John M. Ehrlich, Jr.:                $3,179.05; Reverse DROP Estimate:  $197,786.68

William S. Paiano:                   $4,394.00

Gina Robison:                         $2,326.09

Maria Robles:                        $1,625.49

Jean M. Thews:                        $3,811.96; Reverse DROP Estimate:  $237,163.56

Donna M. Vittori-Verges:       $4,929.58; Reverse DROP Estimate:  $306,697.01

 

Approval of 2017 CORP Election Process:

 

At its meeting on December 6, 2016, the Board approved a motion to approve the election plan for the Board vacancy that will occur when member Mark Smalley’s term ends on June 30, 2017, and to continue the paper election process with the purchase of a permit to pay only for items returned.

 

During the past month staff has drafted the election announcement, posted it to the Board’s website and notified the Chiefs and Directors.  The ballot has been submitted for printing.  Mailing envelopes and labels were ordered.

 

The Board Secretary clarified that both the nomination and election ballots will be sent to members with postage-paid return envelopes.

 

Status Update: Membership Audit:

 

Staff completed an audit of the Board’s membership records against an active membership list provided by PSPRS on December 20, 2016.  Board staff identified five discrepancies that have since been resolved.

 

Acknowledgement of CORP Physical Pre-Existing Conditions:

 

The Chair noted, for the record, that the physical examination reports for members Erin O. Ballos and Alejandro Noriega-Carrizoza identified one or more pre-existing conditions.

 

Acknowledgement of CORP Physical Exam Final Letters:

 

The Chair noted, for the record, that physical examination reports for Heather L. DePeal and Jessica M. Hernandez were not received within 60 days of receipt of their membership applications and that final letters requesting an examination were sent to these members via certified mail on January 26, 2017.

 

Approval of Membership:

 

The Local Board may consider and vote on the approval of the following requests for membership or defer decision to a later date:

 

Barrett, Genesiss

Pinal

1/3/2017

Beale, Dariss

Maricopa

12/19/2016

Bingham, Alan

Apache

10/24/2016

Campos, Roberto

Coconino

1/3/2017

Carrasco, Christopher

Santa Cruz

11/14/2016

Cole, Kimberly

Apache

11/14/2016

Courter, Kathleen

Maricopa

1/17/2017

DePeal, Heather

Maricopa

10/24/2016

Duarte, Jonathan

Yuma

12/19/2016

Hawkins, Dennis

Maricopa

1/17/2017

Hernandez, Arthur

Maricopa

12/5/2016

Hernandez, Jessica

Coconino

11/7/2016

Hiatt, David

Pinal

1/3/2017

Karmi, Louris

Maricopa

12/5/2016

Kinsey, Elizabeth

Maricopa

1/3/2017

Lara, Cherynne

Maricopa

1/16/2017

Lewinski, Shari-Ann

Maricopa

1/3/2017

Luna, Nayeli

Pima

12/5/2016

McDonald, Reynard

Pima

12/19/2016

Moran, Jesse

Pima

1/9/2017

Padilla, Perla

Yuma

12/12/2016

Phillips, Ryan

Yavapai

10/24/2016

Pilas, Narcisa

Pinal

1/3/2017

Prudhomme, Rebecca

Cochise

12/4/2016

Rodriguez, Marco

Santa Cruz

12/3/2016

Rojas, Jose

Apache

10/17/2016

Tabarez, Erika

Pima

1/9/2017

Torres, Edgar

Yuma

1/9/2017

Underwood, Reyna

Pima

11/21/2016

Vega-Parker, Dominique

Pinal

1/3/2017

Yazzie, Efeleina

Coconino

12/19/2016

 

MOTION: A motion to approve the 31 applicants listed on the agenda for this meeting for membership in CORP pursuant to A.R.S. § 38-893.D and to note for the record that the physical examinations for Roberto Campos, Kathleen Courter, Dennis Hawkins, David Hiatt, Reynard McDonald, Ryan Phillips, Dominique Vega-Parker and Efeleina Yazzie identified a physical or mental condition or injury that existed or occurred before the member’s date of membership in the plan was made by Rob Lubitz.  Motion was seconded and passed unanimously.  CORP 2017-10

 

Future Agenda Items:       

 

The Board Secretary advised that the Board will conduct an annual review of a disability case at its scheduled March 7, 2017 meeting.

 

The Board Secretary also advised that CORP nomination forms will be mailed on February 22, 2017.

 

Call to the Public:

 

No members of the public addressed the Board.

 

The meeting was adjourned at 10:21 a.m.