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Arizona Judicial Branch

TCNewsJulAug2012


 

 

 

July/August 2012

Edition

 

The Movie Edition

 

 

 

 
Welcome to The Coordinator, a bi-monthly online newsletter for training coordinators and other judicial employees involved in staff education.  In each edition you will find valuable information about upcoming training events, COJET policy, resources you can use, and insights from your peers in the judiciary. 
 
We always welcome your ideas and feedback at JSEC2@courts.az.gov

Upcoming Events


Don’t see your event listed? Click here to let us know about your upcoming events.

AUGUST

  • 15-17                  ICM/ACM: Human Resources Managment
  • 17                        ACM: Managing Diversity
  • 22-24                  Faculty Skills Development (FSD)
  • 28                        TC Webinar: Wheel of Ethics with Heidi Lofgren
  • 28-30                  ICM/ACE: Court Community Communications

Do you want to connect with other Training Coordinators?

Visit the 
Training Coordinator Statewide Directory  and find out what regional training coordinator committees are up to at www.thejcce.org.

**Please email
JSEC2@courts.az.gov with any updates to the directory.**

 


Celebrating and Learning from June Conferences Across the State

In early July 2012, nine Training Coordinators agreed to participate in one of two conference calls to share the successes of their June conferences, reflect on lessons learned, and identify areas for support from the Education Services Division. If you would like to gain some valuable information about their experiences, we encourage you to review the June Conferences Summary posted at http://supreme22/TC/TC_Courses.htm. There you will also find a comprehensive spreadsheet of the course titles, descriptions and faculty for each of the conferences held around the state this year, which may spark some ideas for your court’s future training offerings.

 

Please keep in mind that the Education Services Division is available to Training Coordinators and Field Trainers for educational consulting and support like agenda development, curriculum and/or faculty suggestions, event planning, evaluation, and in some cases even A/V assistance.  Our division is here and ready to serve as a direct resource for learning opportunities and events. Please contact us at JSEC2@courts.az.gov to discuss ideas, needs or challenges. We’re here to help!

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Have You Nominated an Excellent Educator Lately?
 

With the June conferences fresh in many minds, now is the perfect time to send out a reminder about the COJET Excellence in Education Awards. This new award, established by the Committee on Judicial Education and Training, annually recognizes individuals who have demonstrated a commitment to providing outstanding education to the judicial branch. Any judicial branch employee or committee member can nominate an individual or team demonstrating excellence in the development of curriculum and/or the delivery of training, during the course of a calendar year. More information about the nomination process is located in the Education Services section of the azcourts.gov website: http://www.azcourts.gov/educationservices/ExcellenceInEducationAward.aspx and includes a direct link to the nomination form. 

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JCCE and NACE Join Forces for Education


In May 2012, the Joint Council on Court Education (JCCE) and the Northern Arizona Committee on Education (NACE) voted to merge together as one statewide continuing education group. Beginning January 2013, JCCE membership will be comprised of court training and education professionals from courts across the entire state of Arizona and will continue to work closely with the Education Services Division and the Judicial Staff Education Committee to share training resources and meet the varied educational needs of our courts.

 

 

 

 

 
 
 

 


 

Guidelines for Using Films in Training for Court Staff

 

Full movies and clips can be a great resource for reinforcing concepts, generating discussion, and engaging participants in both facilitated and non-facilitated learning opportunities. However, without clear and relevant learning objectives connected to job-related professional competence and skills, a movie can end up just being a movie. The following guidelines can assist you in this process:

·         Choose and accredit movies or clips that relate to specific job duties, the judiciary and/or the legal system.

·         Develop a detailed lesson plan with clear learning objectives, specific points of relevance, and methods to evaluate learning like an activity, discussion questions, reflection exercises, and/or quizzes.

·         Create a course title and description that communicates the relevance of and purpose for using the movie.   

 

In addition to a structured plan for using movies in training, it is also important to ensure that no copyright laws are being violated. The Education Services Division purchases an annual umbrella license from the Motion Picture Licensing Corporation (MPLC) which grants permission to courts to show legally obtained videocassettes and DVDs without the need to report titles, dates or times of exhibitions. To view the most current list of approved producers and distributors covered under this license, visit http://www.azcourts.gov/Portals/2/EDSERV/TC/Producer_List.pdf and follow the instructions to find titles that you can show in conjunction with the MPLC Producer List

 

1.       Go to www.IMDB.com and type the title of the movie in the search box at the top and select the movie you wish to use.

2.       In the Quick Links menu on the right, choose “Company Credits” to display the producers and distributors.

3.       Look for the U.S. distributor(s). If the U.S. distributor is included on our producer list, the title is covered by our license. If it is not listed within the "produced by" or "distributed by" lists, you will need to contact that producer or distributor directly to obtain the necessary rights to show that title.

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To Accredit or Not to Accredit - June TC Webinar recording now available
 

During the June TC Webinar, Julie Binter from the Education Services Division reviewed the code on accrediting, discussed strategies for effectively translating it into practice, and provided an opportunity for participants to test themselves on a few examples. If you missed this webinar, the recording is available for viewing at your convenience. The PPT slides and handout are available for download at http://supreme22/TC/TC_Courses.htm.

To access the recording:

·         Type azcourts.webex.com into your browser

·         On the left side, under “Attend a Session” click “Recorded Sessions”

·         Look for “TC WEBINAR SERIES: To Accredit or Not To Accredit on 6/28  and click “View” or “Download”

·         Enter password: TCW12 and then complete the registration form.

·         After you complete the registration form you will be able to view or download the webinar.

·         Once you have finished viewing it, another webpage will open with the Zoomerang evaluation which contains the COJET certificate of attendance.

 

If you have questions about accessing the recording or the handouts, please email JSEC2@courts.az.gov.

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Movies That Teach

 

Movies are used frequently across many disciplines to capture the attention of learners and teach important topics. If you don’t see a movie you would like to use in this newsletter, we encourage you to visit a great website that contains even more ideas: www.teachwithmovies.org. The website offers learning guides and lesson plans for over 350 movies and clips, at a nominal fee of $11.99/year. If funding is not available, you can subscribe to their e-newsletter for free. Thank you to Katrina Castillo from Pinal County who brought this resource to our attention!

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Improve Your Facilitation and Training Skills with Leadership Strategies Webinars
 

Leadership Strategies has provided Fortune 500 companies, non-profit, government and other businesses with facilitation and leadership training since 1992. They believe that facilitation is a powerful tool for helping people reach better decisions, often faster, with much higher levels of buy-in and commitment. They offer free 1.5 hour monthly webinars on topics like facilitating meetings and groups, strategic planning, facilitation skills for trainers and more.  All of the webinars are incredibly fast-paced, interesting, and packed with a ton of valuable information and resources. They offer great examples of how to effectively engage learners in an online forum so if you are thinking about offering webinars in the future, this would be a good resource to check out. You can visit the website http://www.leadstrat.com/ to learn more and you have the option of subscribing to the free weekly e-newsletter so you don’t miss out on the free webinars.

 

For staff who may be interested in a glimpse into strategic planning, they happen to be offering “Strategic Planning for Government” on Thursday, August 9th at 11:00 am Arizona time. Visit http://www.leadstrat.com/what-we-do/webinars to learn more and register. If you are unable to attend in person, you can still register and they will send you a link to the recording.

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August TC Webinar: Wheel of Ethics with Heidi Lofgren
 

Still looking for ways to make ethics training more fun and exciting? Don't miss the next TC Webinar on Tuesday, August 28 from 1:30 – 2:30 pm when Heidi Lofgren, Court Training Specialist for Coconino County, will guide participants through her interactive Wheel of Ethics workshop which provides great information on harassment, ethics, and the Code of Conduct. Heidi received the 2012 Excellence in Education Award for this curriculum so you know it will be good!  Please note: TC Webinars are limited to Training Coordinators, Field Trainers and other court staff who provide training.

 

To register:

·         Type azcourts.webex.com into your browser

·         Click the “Upcoming” tab

·         Look for “TC WEBINAR SERIES” on 8/28  and click on “Register”

·         Enter registration password: ethics

·         After you complete the registration form you will receive a confirmation email with instructions for attending the course. If the course is full, you will be put on the waiting list.

 

Please send an email to JSEC2@courts.az.gov if you experience any technical challenges or have questions.

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Need New Movies for Training? Look No Further!
 

The Education Services Division is frequently asked about movies that are useful for training court staff. There are of course many tried and true movies to pick from in our Education Resource Library, but we knew it was time to update our list so we pulled ideas from the recent court conferences and contacted several Training Coordinators to find out what’s playing in their courts. Many thanks to the TCs who graciously shared their ideas and resources!

If you are looking for some new ideas, check out the table below. If curriculum is available, it will be posted at http://supreme22/TC/TC_Courses.htm along with a much more detailed version of this list. Please feel free to contact the individuals listed below for more information.

 

MOVIE TITLE

WHO HAS USED IT

HOW THE MOVIE WAS USED

American History X

Heidi Long – Pinal

Cultural Diversity; Used in conjunction with How to Train Your Dragon

Avatar

Dyh Anderson – Yavapai

Ethics

Dave

Katrina Castillo – Pinal

Ethics, Employee Code of Conduct/Canons

Dolphin Tale

Lori Linn – Mohave

Ethics, How to Handle Adversity with Grace, Employee Code of Conduct

For the Birds

Heidi Long – Pinal

Workplace Violence and Bullying; Used in conjunction with Partly Cloudy

Freedom Writers

Dyh Anderson – Yavapai

Ethics – Stereotyping and Prejudice

Heaven’s Rain

Katrina Castillo – Pinal

Ethics - Domestic Violence

High Noon

Suzette Williams – Pima

Heidi Long – Pinal

Diversity and Ethics

Ethical decisions, morals and values

How to Train Your Dragon

Dyh Anderson – Yavapai

Heidi Long - Pinal

Ethics - Discrimination

Cultural Diversity; Used in conjunction with American History X

Jurassic Park

Heidi Long – Pinal

Ethical decisions and Code of Conduct; Used in conjunction with Schindler’s List

Les Miserables

Gabe Goltz – ESD

Ethical decisions, honesty, Code of Conduct

Partly Cloudy

Heidi Long – Pinal

Workplace Violence and Bullying; Used in conjunction with For the Birds

Quiz Show

Gabe Goltz – ESD

Ethical decisions, honesty, Code of Conduct

Remember the Titans

Katrina Castillo – Pinal

Ethical decisions and the 6 Pillars of Character

Schindler’s List

Heidi Long – Pinal

Ethical decisions and Code of Conduct; Used in conjunction with Jurassic Park

Thank You For Smoking

Katrina Castillo – Pinal

Communication

The Conspirator

Dyh Anderson – Yavapai

Ethics, Moral Obligations and Constitutional & Civil Rights

We Bought A Zoo

Dyh Anderson – Yavapai

Ethics

 

If you have successfully used a movie in training that you don’t see listed please let us know by emailing JSEC2@courts.az.gov.

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Nancy Carter of Tucson City Court Scores a 10 for Diving Into a New Pool of Faculty
 

When Nancy Carter became the Training Coordinator for Tucson City Court in December 2011, she was tasked with expanding the type and amount of internal trainings available, which had been limited in years past. For many years, staff had been able to meet their COJET requirements through external trainings at the Pima County Superior Court Training Center, the police department and other offsite locations, but opportunities were usually on a space available basis, resulted in lost work time due to travel back and forth, and the content did not always relate to the specific needs of Tucson City Court employees.

 

In January, Nancy’s court administrator set an ambitious goal of providing 18 new in-house, court-specific trainings for staff by the end of 2012. The court administrator supported Nancy in this exciting challenge by emphasizing several mandatory topics like ethics, language access and customer service, and together they identified the other classes after several discussions about meeting the needs of employees.

 

Because these topics were so diverse, Nancy suggested enlisting the eight department supervisors who were the experts to help develop and deliver the training. Many of the supervisors had never presented before so she knew she needed to set them up for success right from the start.

 

In February, she scheduled her first meeting and provided a basic overview of how to develop a class and effectively teach adults. Her presentation, called “Let’s Train”, covered learning styles, delivery methods, learning objectives, obstacles to learning, presentation skills, organization, preparation, and resource sites.

 

Once the group was up to speed on the basics, Nancy assigned a topic to each supervisor based on their areas of expertise and department managed. She then established an initial deadline for everyone to submit their outline, lesson plan, PowerPoint and handouts. The deadline needed to be extended a few times because the supervisors did not have a lot of extra time to work on the training, but everyone eventually submitted their curriculum. Nancy and the court administrator reviewed all curriculum and recommended changes, the faculty made revisions, and then piloted the class.

 

Nancy made every effort to ensure that the supervisors felt prepared to teach, including those that were not comfortable with public speaking. She paired up the inexperienced presenters with stronger speakers to assist in their development and also relied on the pilot evaluations to determine if any additional learning was necessary.  She realized during this time that a few supervisors preferred to contribute in other ways like organizing and providing tours and adapted accordingly.

 

Nancy is happy to share that her employee training calendar has been filling up and with the help of every department she is well on her way to meeting her goal by the end of the year. She publishes a quarterly “Let’s Train” newsletter (posted on Supreme22) for staff so they are aware of ongoing opportunities and recently proposed having a quarterly “Guest Corner” to which she invites outside agencies to the courthouse to present.

 

Current offerings include:

·         Tours of Administration, Public Services and Court Services

·         Probation at Tucson City Court

·         Motion Work Flow

·         Court Interpreter’s department class

·         Monthly ethics movies with popcorn

 

Classes in development include:

·         DDS, TIPS and FARE – what do all those TIC’s mean?

·         Judicial Services Tour

·         Harmony in the Workplace

·         What did you Say? (Legal advice vs. Legal information)

·         File Interpretation – Reading and Understanding the Register of Actions

 

If you want to learn more about Nancy Carter’s approach and how it might be useful in your court, you can reach her at nancy.carter@tucsonaz.gov or (520) 837-3033 or contact the Education Services Division at JSEC2@couts.az.gov.

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