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Azcourts.gov

Arizona Judicial Branch


PG Reminder

 

REMINDER

All Contractors:

This notification serves as a reminder to all Contractors that the Fourth Quarter Core Performance Goal Report is due on or before July 31, 2013. The completion and submission of this form is required even if the Contractor did not have utilization during this quarter.

The Contractor shall use the ASC/AOC Core Performance Goal Report form(s) to complete and submit the report for each service under contract.

The ASC/AOC Core Performance Goal Report form(s) are accessible at:
 http://www.azcourts.gov/jjsd/Treatment/Contracts.aspx

The quarterly reporting due dates are indicated as follows:

Quarter

Dates for Reporting Period

Performance Goal Report Due to AOC

1

July 1, 2012 to September 30, 2012

October 31, 2012

2

October 1, 2012 to December 31, 2012

January 31, 2013

3

January 1, 2012 to March 30, 2013

April 30, 2013

4

April 1, 2013 to June 30, 2013

July 31, 2013

For your convenience, below are instructions to assist you in the process of completing the AOC performance goal reports. Please verify that you/your agency is using the current form(s) accessible on the website, as updates were made third quarter.


AOC Performance Goal Reporting Instructions
In an effort to streamline this process the following instructions are provided for clarification. Please obtain a new form from the website as the forms have been updated:

1.     A form is required for each service under contract with the AOC whether or not you had utilization or did not receive referrals during the quarter. Please note that services can be found on your AOC Contract under list of services. Please fill out the form as follows:

      • At the very top please enter your name and contract number in the text boxes.
      • Select “Reporting Period”, from the drop down box, which for this quarter is April 1, 2013 – June 30, 2013.
      • In “Youth Demographics”, and all following sections, answers must be entered using whole numbers only, and all fields MUST be filled in.  NOTE:  (NO letters, decimal point, percent signs or N/A will be allowed).
      • Legal Status and Delinquency Risk Level can be found on the Service Authorization Form (SAF). If the form does not contain this information please enter “0” in the boxes.

    2.     The Contractor must maintain a copy of each of the completed forms.  Prior to submitting the form to the AOC, use the “Print Form” option at the end of the document to print and retain your copy.

    3.     Please submit each completed form to the AOC by using the “Submit by Email” option located at the end of the form.  A box will pop up asking you to choose between Outlook and Internet. If you choose Outlook the form will automatically be sent to the AOC. If you do not use Outlook for your email account, select the “Internet Email” option, click “ok”. Save the pdf form to your desk top or into a folder that you will be able to find.  Once the form is saved, attach it to an e-mail and send it to the AOC attention Trenalisa Lewis at trlewis@courts.az.gov.

    4.     The form MUST be sent electronically to the AOC for data generation.

    5.     PLEASE DO NOT LEAVE ANY FIELDS BLANK.

    If you require further assistance, please contact Trenalisa Lewis, Contract Specialist via email at trlewis@courts.az.gov or by phone at: (602) 452 -3860.

    Thank you for your continued service to youth and families in Arizona.



     

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