Corrections Officer Retirement Plan

Minutes

LOCAL BOARD MEETING MINUTES
The most current Local Board Meeting Minutes and Meeting Summaries will be found here after each meeting. To view a previous meeting go to the Minutes Archive page.
 
CORP Meeting Minutes - March 4, 2014

A Public Meeting of the Corrections Officer Retirement Plan Local Board for the Superior Court was convened Tuesday, March 4, 2014, at 10:00 a.m., Conference Room 109, Arizona State Courts Building, 1501 West Washington Street, Phoenix, Arizona.

 

Board Members Present in Conference Room 109:

Kevin Kluge, Chair; Phil Hanley, Mark Smalley, Jason Hathcock

 

Board Members Present via Conference Call:

Rob Lubitz

Also Present: 

Annette Corallo, Board Secretary; Leticia Chavez, Recorder

Call to Order:

Approval of the Minutes:

 

February 5, 2014, Public Meeting Minutes

February 5, 2014, Executive Session Minutes

February 5, 2014, Transcript of Proceedings – Open Session

February 5, 2014, Transcript of Proceedings – Executive Session

MOTION: A motion to approve the February 5, 2014 Public Meeting and Executive Session Minutes and transcripts was made by M. Smalley. Motion was seconded and passed unanimously; minutes stand approved.   CORP 2014-19

Secure Online Access to Meeting Materials:

The Board Secretary advised the Board that most boards and commissions staffed in the Administrative Office of the Courts are now using secure websites to disseminate meeting materials to their members. The Board Secretary advised the Board of the following advantages a secure website offers over mailed distribution, for the Board’s consideration of developing their own secure website.

 

·         Members can access materials sooner, from their own device, from any location.

 

·         New or updated materials can be added to the secure site after the initial distribution, which facilitates real-time access by members who participate in a meeting by telephone.

 

·         Depending on their device’s software capability, members can highlight or bookmark items in the materials for easy reference at a meeting.

 

·         There are cost savings in staff time (copying), paper and postage.

 

·         The potential for materials to go astray in the mail system or be accessed by non-members is eliminated.

 

The Board Secretary also added that staff would follow up to see if WiFi is available in conference room 109, which would allow members of the Board to bring their own laptop, tablet, etc. to access the secure site.

 

The Board Chair asked if the materials uploaded to the secure website would include page numbers for reference during a meeting.  He also asked whether the uploaded materials would be one PDF document or whether each page would be its own PDF document. The Board Secretary advised that how the meeting materials are uploaded is entirely up to the Board.  Each agenda item could be a PDF or the entire meeting packet could be one PDF.  The Board Secretary also stated that page numbers could be added by hand to the meeting materials to facilitate easy reference.

 

The Board Chair asked what the process would be to get the secure site up and running.  The Board Secretary stated that the webmaster would create the site and provide the web address as well as a password that would be shared by all members of the Board. The Board Secretary added that the password would only change should there be a breach or when a new member is elected/appointed to the Board.

 

Board Member Rob Lubitz asked if the materials could be downloaded to a personal device, if a member of the Board were to use their own device. The Board Secretary stated that the materials could be downloaded, but that they must deleted after a meeting occurs.

 

MOTION: A motion to direct staff to obtain a secure website to disseminate Board meeting materials on a trial basis was made by P. Hanley. Motion was seconded and passed unanimously.  CORP 2014-20

Normal Retirement Benefits:

The Local Board may consider and vote on the approval of Normal Retirement benefits for the following applications or defer decision to a later date:

 

Errol H. Dimenstein

Richard A. Kokes

Arthur D. Mayo

Leona M. Powers-Weidner

Laura S. Steele           

 

The Board Secretary noted for the record that the effective retirement date for all applicants was March 1, 2014.

MOTION: A motion to approve the payment of Normal Retirement benefits to the following applicants in about the following amounts, for a CORP effective date of March 1, 2014, was made by J. Hathcock.  Motion was seconded and passed unanimously.  CORP 2014-21

Errol H. Dimenstein:               $4,533.88

Richard A. Kokes:                  $3,140.70

Arthur D. Mayo:                                 $2,913.66

Leona M. Powers-Weidner:    $1,479.89

Laura S. Steele:                       $3,748.37 

CORP Physical Pre-Existing Conditions:

The Board Chair noted for the record that the physical examination report for Delbert E. Gibson III identified a pre-existing condition. The Board approved Mr. Gibson for CORP membership at the February 5, 2014 meeting.  His physical examination report was received after a 60-day notice was sent to him on January 21, 2014.

 

Status Update: Membership Audit

 

The Board voted at its August 6, 2013, meeting to conduct an audit of Local Board membership records to ensure the Board’s records are complete.

 

Since the last update given at the Board’s February 5, 2014 meeting, the Local Board office has resolved an additional 65 discrepancies. All discrepancies for Apache, Greenlee and Yuma counties have been resolved. Staff is continuing to work with the counties, as well as the Area Operations Director for Concentra, to retrieve pending documents.

 

The Board Secretary advised the Board that Maricopa County currently has seven employees who have never had an exam completed and 11 employees whose exams appear to be irretrievable.  The seven employees who have never had an exam completed will be sent final physical exam notice letters.  At the Board’s February 5, 2014 meeting, the Board agreed that any employee whose exam was irretrievable should be sent for another exam.  Maricopa County administration has stated that they followed the necessary procedures and have verified that they paid for the initial exam for the 11 outstanding employees, and will not pay for another exam to be performed.  Their position is that if Concentra is not able to produce a copy of the exam, Concentra should pay for an additional exam to be completed.  Maricopa County also stated that they would take legal action against Concentra if necessary.

 

In response to questions about whether the Maricopa County contract with Concentra specifies a records retention period, the Board Secretary agreed to speak with Maricopa County administrators about the contract terms.

 

MOTION: A motion was made by J. Hathcock to direct staff to inform Maricopa County and all other counties that in any case where a member’s original exam is not recoverable, the Board’s position is to collect an exam to have on file. Motion was seconded and passed unanimously.  CORP 2014-22

Approval of Membership:

The Local Board may consider and vote on the approval of the following requests for membership or defer decision to a later date:

 


Abdo, Toni

Maricopa

1/21/2014

Anders, Tammi-Jo

Apache

5/19/2013

Andreski, Jule

Maricopa

1/21/2014

Baty, Megan

Maricopa

8/8/2011

Boyd, Casey K.

Maricopa

7/1/2007

Boyer, Susan

Maricopa

8/25/2008

Briscoe-George, Valerie

Apache

7/18/2012

Brown, Elizabeth

Navajo

3/26/2012

Budimirovic, Ivana

Maricopa

10/18/2010

Chamberlain, Julie

Maricopa

9/3/2013

Christensen, Neil

Maricopa

11/1/2010

Colton, Kimi

Maricopa

1/6/2014

Dawson, Brittany

Pima

1/12/2014

Demarbiex, April

Maricopa

5/2/2011

DeShazor, Trenten

Apache

5/27/2012

Donaldson, Raveille L.

Maricopa

4/7/2008

Dorame, Joseph

Gila

10/28/2013

Duarte, Luis

Maricopa

4/30/2012

Emmering, Stephanie

Pima

9/20/2010

Esquivel, Martha

Pima

7/1/2007

Fierro, Veronica

Maricopa

9/3/2012

Galusky, Gregory

Greenlee

8/18/2009

Garcia Jr., Ismael

Yuma

6/25/2012

Hansen, Kelly

Maricopa

1/21/2014

Hawkins Jr., Daniel

Coconino

12/9/2013

Hayes, Claire

Apache

5/14/2012

Hernandez, Evangelina

Yuma

9/13/2010

Herrera, Nicholas

Yuma

1/3/2011

Heussner, Carson

Maricopa

2/22/2011

Hilsdorf, David

Maricopa

1/22/2013

Hohn, Krista

Maricopa

9/2/2013

Holloway, Victoria

Maricopa

1/27/2014

Jankovic, Ines

Maricopa

12/13/2010

Knape, Kylie

Maricopa

11/29/2010

Larson, Sarah

Maricopa

1/20/2014

Lown, Wendy Moreno

Pima

1/11/2010

Luna, Fredrich

Maricopa

7/22/2013

Martinez, Regina

Pima

1/3/2011

McCutchan, Jolene

Maricopa

10/18/2010

Meiser, Christopher

Pima

9/27/2010

Merker, Megan

Maricopa

2/7/2011

Mesquita, Nicole

Maricopa

5/2/2011

Metzger, Danielle

Maricopa

2/7/2011

Miller, Erica V.

Maricopa

9/8/2008

Mingo, Joseph

Maricopa

10/15/2012

Miranda, Keith

Yuma

9/3/2013

Moore, Roger

Maricopa

12/13/2010

Moran, Adam

Maricopa

5/2/2011

Mortensen, Erica

Cochise

10/28/2013

Nunez, Jorge

Yuma

2/8/2010

Odom, Toni

Apache

5/20/2012

Ortiz, Jose

Maricopa

7/1/2007

Peckham, William

Maricopa

12/13/2010

Pena, Jose

Santa Cruz

1/6/2014

Pena, Natasha

Apache

3/14/2010

Penunuri, Gabriel

Maricopa

11/1/2010

Pereira, Elizabeth

Pima

1/21/2014

Porta, Michael

Pima

6/4/2012

Powell, Jarod

Maricopa

1/6/2014

Prewitt, Tierra

Pima

1/12/2014

Price, Nora

Maricopa

1/22/2013

Queen, LaTonya

Maricopa

4/18/2011

Reed, Sandra

Navajo

12/5/2011

Richards, Lynn

Maricopa

12/13/2010

Rodriguez, Beatriz

Maricopa

8/27/2007

Romero, Amanda

Santa Cruz

1/6/2014

Russomano, Daniel

Maricopa

2/6/2012

Schultz, Gian

Santa Cruz

11/12/2013

Silva, Adriana

Pima

12/2/2013

Simons, Rachel

Maricopa

3/7/2011

Szymanski, David

Maricopa

11/29/2010

Talasek, Robert

Apache

4/1/2012

Thoutt, Eric

Cochise

10/27/2013

Tilley, Duncan

Maricopa

11/29/2010

Tittle, Emily

Maricopa

11/1/2010

Weaver, Susan

Yavapai

12/15/2013

Webster II, Leon

Maricopa

11/15/2010

Weems, Nathan

Maricopa

11/29/2010

White, Cheryl

Maricopa

12/6/2010

Willoby, Cynthia

Pima

12/20/2010

Zlatev, Martin

Maricopa

11/29/2010

 

MOTION: A motion to approve the 81 named employees requesting membership into CORP, and to note for the record that the physical examinations for applicants Tammi-Jo Anders, Jule Andreski, Casey Boyd, Elizabeth Brown, Neil Christensen, Kimi Colton, Brittany Dawson, Trenten DeShazor, Joseph Dorame, Martha Esquivel, Gregory Galusky, Ismael Garcia Jr., Kelly Hansen, Daniel Hawkins Jr., Evangelina Hernandez, Krista Hohn, Ines Jankovic, Wendy Moreno Lown, Regina Martinez, Megan Merker, Danielle Metzger, Roger Moore, Toni Odom, Jose Ortiz, Elizabeth Pereira, Tierra Prewitt, Sandra Reed, Gian Schultz, Adriana Silva, and Emily Tittle identified a physical or mental condition or injury that existed or occurred before the member’s date of membership in the plan, was made by J. Hathcock.   Motion was seconded and passed unanimously.  CORP 2014-23

Call to Public:

No members of the public addressed the Board.

 

The meeting was adjourned at 10:30 a.m.

 

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