Minutes


MINUTES OF PUBLIC MEETING 

FOR THE CORRECTIONS OFFICER RETIREMENT PLAN LOCAL BOARD 

FOR THE JUDICIARY

A Public Meeting of the Corrections Officer Retirement Plan Local Board for the Judiciary was convened Tuesday, October 8, 2019 at 10:00 a.m., Conference Room 109, Arizona State Courts Building, 1501 West Washington Street, Phoenix, Arizona. 

Board Members Present in Conference Room 109:Kevin Kluge, Chair; Jennifer Fish; Scott Mabery; Mark Smalley

Board Member Present by Conference Call:Jason Hathcock

Also Present in Conference Room 109: Leticia Chavez, Acting Board Secretary; Alicia Bocardo, Recorder; Yvonne Wong; Phillip Hanley

Call to Order:

Approval of the Minutes: 

September 10, 2019 – Public Meeting Minutes

MOTION: A motion to approve the public meeting minutes of the September 10, 2019 meeting was made by Scott Mabery. The motion was seconded and passed unanimously; minutes stand approved. CORP 2019-40

Status Update: Membership Audit

The Acting Board Secretary advised the Board that the discrepancies identified by the 2019 audit were still pending resolution. Staff has been working with the counties to obtain complete records for the members in question. She added that another update will be provided at the November 5, 2019 meeting.

The Chair inquired if the pending items were a matter of reconciling the data since the issues had been identified. The Acting Board Secretary confirmed that the pending items were in fact awaiting paperwork. 

Approval of Normal Retirement Benefits:

There were eight applications for Normal Retirement benefits submitted for the Board’s approval pursuant to A.R.S. § 38-893 (D).

Board member Jason Hathcock stated that he had questions pertaining to the benefits calculations provided with the meeting material. He informed the Board that he had addressed and resolved the discrepancies with the Acting Board Secretary prior to the meeting. Board member Jason Hathcock described the issues that were addressed:

Board member Jason Hathcock listed the following members who had discrepancies on their benefit calculations: Kendra Archuleta, Kathleen Mullins, Mark Pivonka, and Patricia Robison. 

Board member Jason Hathcock explained that Kendra Archuleta and Kathleen Mullins both had inaccurate dates for the base salary displaying the 36 months of highest consecutive base pay. He added that the dates were a result of a typo and did not affect the benefit summary per confirmation form PSPRS. 

Board member Jason Hathcock informed the Board that the other inquiry into the benefit calculations was for Mark Pivonka and Patricia Robison. He stated that the 36 months of the highest consecutive base pay for both members were over two years ago which is uncommon for most retiree applications. He advised the Board that the dates were not due to error, it was clarified by PSPRS that both Mr. Pivonka and Ms. Robison both had salary reductions concluding that the years in the questions were in fact the highest paid consecutive years. 

MOTION: A motion to approve the payment of Normal Retirement benefits to the following applicants in about the following amounts, effective October 1, 2019 was made by Jason Hathcock.The motion was seconded and passed unanimously. CORP 2019-41

Kendra Archuleta $2,738.84

Jeremy Edmonds $3,792.81; Reverse DROP Estimate $93,266.53

Jason Leonard $2,856.22

Kimberly McCurtain$3,337.33

Kathleen Mullin $2,863.41

Mark Pivonka $3,137.05

Patricia Robison $3,414.37

Juan Rodriguez $2,659.02

Approval of Survivor Benefits:

An application for survivor benefits was submitted for the Board’s approval pursuant to A.R.S. §38-887.

Board member Mark Smalley inquired whether the date listed on the line “The Local Board has met on 11/5/2019 and determined that the applicant is eligible for the benefit summary as shown above” should be 10/8/2019 and not 11/5/2019. The Acting Board Secretary replied that the date will be corrected to 10/8/2019 instead of 11/5/2019. 

Board member Mark Smalley also asked the Acting Board Secretary if the text line displaying “member’s name” should be the deceased member and not the surviving spouse. The Acting Board Secretary responded that she would review the forms to ensure that the surviving spouse was displayed on the sheet as the survivor and not as the member in the text field.

MOTION: A motion to approve the payment of a survivor benefit to the following applicant in about the following amountwas made by Mark Smalley. The motion was seconded and passed unanimously. CORP 2019-42

Member: William Scherwenka (Retired Member, deceased July 20, 2019)

Benefit Payable to Spouse Lori Scherwenka beginning August 31, 2019: $1,722.63

Approval of Membership:

The Local Board may consider and vote on the approval of the following requests for membership or defer decision to a later date:

Acuna, Danielle

Yuma

8/12/2019

Adams, Kenneth

Maricopa

9/1/2019

Benavidez, Xochitl

Yuma

1/22/2018

Burke, Cammie

Pinal

9/8/2019

Coleman, Gregory

Maricopa

9/15/2019

Correa, Nathaly

Maricopa

7/15/2019

Johnson, Mist

Pima

2/4/2019

Kenyon, Catherine

Maricopa

9/1/2019

Livingston, J R

Pima

9/8/2019

Melgoza, Brandon

Maricopa

9/15/2019

Morales, Anissa

Yuma

8/26/2019

Pena, Daniel

Yuma

8/6/2019

Perez, Alberto

Pima

8/10/2019

Petrosyan, Victoria

Maricopa

8/12/2019

Platero, Shelly

Maricopa

9/15/2019

Rios, Daniel

Graham

8/11/2019

Roe, Shon

Maricopa

9/15/2019

Schmidt, Emma

Maricopa

9/1/2019

Stokes, Terrance

Maricopa

9/23/2019

Woodard, Ryan

Mohave

8/10/2019

MOTION:A motion to approve the 20 applicants listed on the agenda for this meeting for membership in CORP pursuant to A.R.S. §38-893.D and to note for the record that the physical examinations for Xochitl Benavidez, Nathaly Correa, Brandon Melgoza, Victoria Petrosyan, Daniel Rios and Ryan Woodard identified a physical or mental condition or injury that existed or occurred before their date of membership in the plan, was made by Jennifer Fish. The motion was seconded and passed unanimously.CORP 2019-43


See Attachment A to these minutes for details of the membership approved at this meeting.

Future Agenda Items:

The Acting Board Secretary advised the Board that four items will be placed on the November 5, 2019 agenda. The items include: an application for Death Benefits for review, 2020 Board meeting dates, a Notice of Return to Work to be acknowledged by the Board from 2019 audit discovery, and the remaining pending memberships discovered from the 2019 audit. 

The Acting Board Secretary also informed the Board that, as of 10/7/2019, Matthew Baack has not submitted documentation to Board regarding the appeal of his ordinary disability decision. Additionally, the Acting Board Secretary added that two IME referral decisions may be included on the November 5, 2019 agenda due to two disability benefit inquiries that have been made. 

Call to the Public:

No members of the public addressed the Board.

The meeting was adjourned at 10:10 a.m. 

Transcribed October 8, 2019