Minutes


MINUTES OF PUBLIC MEETING 

FOR THE CORRECTIONS OFFICER RETIREMENT PLAN LOCAL BOARD 

FOR THE JUDICIARY

A Public Meeting of the Corrections Officer Retirement Plan Local Board for the Judiciary was convened Tuesday, May 7, 2019 at 10:00 a.m., Conference Room 109, Arizona State Courts Building, 1501 West Washington Street, Phoenix, Arizona. 

Board Members Present in Conference Room 109:Kevin Kluge, Chair; Jason Hathcock, Mark Smalley

Also Present in Conference Room 109:Vanessa Haney, Board Secretary; Alicia Bocardo, Recorder; Yvonne Wong, Phil Hanley

Call to Order:

Approval of the Minutes: 

April 2, 2019 – Public Meeting Minutes

MOTION: A motion to approve the public meeting minutes of the April 2, 2019 meeting was made by Mark Smalley. The motion was seconded and passed unanimously; minutes stand approved. CORP 2019-14

Status Update: 2019 Board Election

Board member Jason Hathcock’s term will expire on June 30, 2019.Pursuant to A.R.S. §38-893, the Board conducted an election to fill the position effective July 1, 2019

The Board Secretary stated that the following items from the Election Action Plan were completed:

  • Voting ballots were mailed out the week of April 15, 2019

The Board Secretary advised that Board member Rob Lubitz’s last meeting will be June 4, 2019. His seat will be replaced by Scott Mabery as Chief Justice Appointee. The Chair asked the Board Secretary about the status of Mr. Mabery’s paperwork. The Board Secretary stated that the paperwork is pending Chief Justice Bales’s signature. She added that Mr. Mabery will attend his first meeting on July 7, 2019.

Approval of Normal Retirement Benefits:

There were three applications for Normal Retirement benefits submitted for the Board’s approval pursuant to A.R.S. § 38-893 (D).

MOTION: A motion to approve the payment of Normal Retirement benefits to the following applicants in about the following amounts, effective April 1, 2019, was made by Jason Hathcock.The motion was seconded and passed unanimously. CORP 2019-15

Patricia Comer-Lopez$3,122.86

Aileen de Bonet$3,503.36; Reverse DROP estimate: $42,658.22

Steven Gruhlkey$909.05

Approval of Survivor Benefits:

An application for survivor benefits was submitted for the Board’s approval pursuant to A.R.S. §38-887.

MOTION: A motion to approve the payment of a survivor benefit to the following applicant in about the following amount was made by Mark Smalley. The motion was seconded and passed unanimously. CORP 2019-16

Member: Ralph Mendez (deceased February 7, 2019)

Benefit Payable to Spouse Ana Saldana beginning March 31, 2019:$1,485.30

Approval of Membership:

The Local Board may consider and vote on the approval of the following requests for membership or defer decision to a later date:

Blount, James

Cochise

12/3/2018

Brown Jr, Larry

Maricopa

4/15/2019

Burgos, Maria

Maricopa

4/14/2019

Chavez, Anastacia

Yuma

3/11/2019

Cordoba, Amanda

Yavapai

7/1/2018

Cota Jr., Jaime

Pinal

3/15/2019

Demarest, Alma

Santa Cruz

3/1/2019

Gallegos, Gitzell

Pima

2/11/2019

Gonzales, Lance

Coconino

3/29/2019

Gonzalez, Sarah

Mohave

3/10/2019

Grosl-Olin, Valerie

Pinal

12/31/2019

Kupka, Alexander

Maricopa

2/24/2019

Heath Dixon, Jesse

Coconino

3/3/2019

Lee, Jessica

Maricopa

1/14/2019

Lopez Garcia, Lizeth

Pima

4/2/2019

Luster, Crystal

Maricopa

3/18/2019

Matthews, Jasmine

Pima

2/11/2019

Maytorena, Gabriela

Maricopa

4/14/2019

Monreal, Alejandra

Maricopa

4/15/2019

Nochez, Angela

Pima

12/31/2018

O'Dell, David

Yavapai

4/14/2019

Obergh, Brandy

Mohave

2/19/2019

Roesler, Donna

Maricopa

4/15/2019

Schornack, Kevin

Maricopa

3/17/2019

Silver, Nicole

Maricopa

4/14/2019

Sudhoff, Eric

Cochise

2/17/2019

Warner, Zachary

Yavapai

3/3/2019

Wilkinson, Jill

Maricopa

4/14/2019

Will, Lisa

Pinal

3/3/2019

 

MOTION:A motion to approve the 29 applicants listed on the agenda for this meeting for membership in CORP pursuant to A.R.S. §38-893.D and to note for the record that the physical examinations for James Blount, Sarah Gonzalez, Alexander Kupka, Jesse Heath Dixon, Jasmine Matthews, David O’Dell, Eric Sudhoff, Zachary Warner and Lisa Will identified a physical or mental condition or injury that existed or occurred before their date of membership in the plan, was made by Jason Hathcock. The motion was seconded and passed unanimously.CORP 2019-17

See Attachment A to these minutes for details of the membership approved at this meeting.

Rule Change-Member Election Nominees:

In the past, nominated members have been placed on the ballot regardless of whether they have responded to requests about their willingness to serve on the Board.

It has been suggested that language be added to the Rules of Local Board Procedure requiring nominated members to indicate that they are willing to serve before their names are placed on the election ballot.

Board member Jason Hathcock inquired as to whether it was appropriate to add the proposed rule change to Section C (1) under “Composition of the Board and Conduct of Meetings” in the Corrections Officer Retirement Plan Local Board for the Judiciary Rules of Local Board Procedure. He asked the Board Secretary if there was a section solely dedicated to election procedure that would be more fitting to the proposed language. The Board Secretary advised the Board that to her knowledge there is no standing section outlined specifically for election procedures and that Section C seemed most suitable compared to the other sections. Board member Mark Smalley inquired whether a new section should be created to cover the election process entirely. The Chair questioned the legality of adding a new section in general. 

The Board agreed to table this item.  CORP 2019-18

Future Agenda Items:

The Board Secretary advised the Board that there will an accidental disability case to review at the June 4, 2019 meeting. She also informed the Board that she sent over the member’s application and supporting documentation to Board attorney Cynthia Kelley for review. 

Call to the Public:

No members of the public addressed the Board.

The meeting was adjourned at 10:26 a.m.

Transcribed May 7, 2019