Minutes


 

MINUTES OF PUBLIC MEETING

FOR THE CORRECTIONS OFFICER RETIREMENT PLAN LOCAL BOARD

FOR THE JUDICIARY

 

 

A Public Meeting of the Corrections Officer Retirement Plan Local Board for the Judiciary was convened Tuesday, April 5, 2022 at 10:00 a.m., via Zoom, Arizona State Courts Building, 1501 West Washington Street, Phoenix, Arizona.

 

Board Members Present by Conference/Video Call: Kevin Kluge; Jennifer Fish; Mark Smalley; Jason Hathcock; Scott Mabery

 

Board Members Absent: None

 

Also Present: Christopher Lemke, Local Board Secretary (video call); Yvonne Wong, AOC Human Resources Officer (video call); Vanessa Haney, Consultant (video call); Lesli Sorensen, Board Attorney (video call)

 

Call to Order:

 

Approval of Minutes:

                        

March 1, 2022 – Public Meeting Minutes

 

MOTION: Mark Smalley moved to approve the public minutes of the March 1, 2022 meeting. The motion was seconded and passed unanimously; minutes stand approved. CORP 2022-21

 

Election of Board Secretary

 

A.R.S. §38-847.M provides: 

 

“M. The local board shall adopt such bylaws as it deems desirable. The local board shall elect a secretary who may, but need not, be a member of the local board. The secretary of the local board shall keep a record and prepare minutes of all meetings in compliance with chapter 3, article 3.1 of this title and forward the minutes and all necessary communications to the board of trustees as prescribed by subsection G of this section.” 

 

Christopher Lemke has been selected to replace Alicia Bocardo, who vacated the Local Board Secretary position on March 8, 2022.

 

The Chair explained that Christopher Lemke is in an HR Generalist role with the Administrative Office of the Courts and asked the Board’s attorney if it would be permissible to appoint an additional Board Secretary to assist with CORP related duties.

 

Board Attorney Leslie Sorensen explained that state statute outlines the Board Secretary as one singular individual. Ms. Sorensen advised that Board administrative duties can be distributed to Staff and are not responsibilities strictly bound to the Board Secretary.

MOTION: Scott Mabery moved to elect Christopher Lemke as the Board Secretary effective April 5, 2022. The motion was seconded and passed unanimously. CORP 2022-22 

 

Decision on Notice of Retiree Return to Work:

 

The Board received a Notice of Retiree Return to Work from Maricopa County for Tiffany Whittier. The form indicated that Ms. Whittier retired from Pinal County effective April 1, 2020 (terminated on 3/13/2020) and returned to work for Maricopa County Juvenile Probation Department on March 21, 2022, as a Behavioral Health Technician which is not a CORP designated position.

 

A copy of A.R.S. §38-884.N-O. is provided to the Board as well as a copy of Ms. Whittier’s current job description.

 

MOTION: Jason Hathcock moved that: (1) Tiffany Whittier is eligible to continue to receive a CORP pension; (2) Maricopa County is not responsible for paying an alternate contribution rate on her behalf. The motion was seconded and passed unanimously. CORP 2022-23

 

Acknowledgement of CORP Physical Exam Final Letters

 

Physical examination reports have not been received for the members listed below. Certified letters were sent to the members regarding non-receipt of the CORP physical examinations within 60 days of receipt of the membership forms.

 

Name

Date Letter Sent

Fonetta Huff

1/18/2022

Estefania Enriquez

1/7/2022

Samantha Costales

1/18/2022

Jude Romero

2/15/2022

Brooke Heare

1/18/2022

Emily Lucas

12/3/2021

 

The Chair noted for the record that the physical examination reports for Fonetta Huff, Estefania Enriquez, Samantha Costales, Jude Romero, Brooke Heare, and Emily Lucas were not received within 60 days of receipt of the membership application, and that the final letter requesting the examinations were sent via certified mail.

 

Approval of Membership:

 

The Local Board voted on the approval of the following requests for membership:

 

McKaylah Roll  

Pima  

1/16/2022  

Gerardo Landeros  

Yuma  

3/13/2022  

Joshua Reyes  

Yuma  

3/13/2022  

Brianna Balzer-Martinez  

Maricopa  

3/13/2022  

Kaitlyn Pena  

Maricopa  

3/14/2022  

Gabrielle Berryhill-Basterrechea  

Graham  

1/9/2022  

Fonetta Huff  

Pima  

1/30/2022  

Estefania Enriquez  

Pima   

12/26/2021  

Samantha Costales  

Pima  

1/23/2022  

Mariana Silva-Nichols  

Maricopa  

2/13/2022  

Sarah Somers  

Maricopa  

2/27/2022  

Leslie Rios  

Yuma  

12/26/2021  

Brooke Heare  

Coconino  

1/30/2022  

Michael Jordan  

Yavapai  

11/14/2021  

Clarissa Vigil  

Pima  

2/20/2022  

Emily Lucas  

Coconino  

12/17/2021  

Erika Queen  

Pinal  

2/13/2022  

Alexys Torres  

Maricopa  

2/13/2022  

Kyle Olden  

Pinal  

2/13/2022  

Brandi Pain  

Pima  

2/23/2022  

Abel Natividad  

Maricopa  

2/13/2022  

Misty Mall  

Mohave  

2/6/2022  

Karlie Jackson  

Maricopa  

2/27/2022  

Lorena Canez  

Pima  

2/20/2022  

Ayerim Campa-Gastelum  

Maricopa  

2/27/2022  

Cynthia Belt  

Pinal  

2/13/2022  

Azalia Andrade  

Yuma  

2/27/2022  

Ariel Belloc  

Cochise  

1/15/2022  

Christian Baerresen  

Mohave  

1/10/2022  

Jared Russell  

Navajo  

2/6/2022  

Sedona O'Connor  

Coconino  

12/19/2021  

Jude Romero  

Pima  

3/13/2022  

Marquez Romero  

Navajo  

1/23/2022  

Jason Smith  

Yavapai  

1/23/2022  

Joyce Wilkerson  

Pima  

3/19/2022  

Heather Lewis  

Mohave  

12/6/2021  

Estefana Calderon  

Maricopa  

12/27/2021  

Lee Harlock  

Maricopa  

12/27/2021  

Brittany Campbell  

Maricopa  

4/3/2022  

Troy Schafer  

Navajo  

3/20/2022  

 

 

MOTION: Jennifer Fish moved to approve the 40 applicants listed on the agenda for this meeting for membership in CORP pursuant to A.R.S. §38-893.D and to note for the record that the physical examinations for McKaylah Roll, Brianna Balzer-Martinez, Kaitlyn Pena, Mariana Silva-Nichols, Leslie Rios, Michael Jordan, Erika Queen, Abel Natividad, Misty Mall, Karlie Jackson, Ayerim Campa-Gastelum, Azalia Andrade, Christian Baerresen, Jared Russell, Sedona O'Connor, Jason Smith, Joyce Wilkerson, Heather Lewis, and Gabrielle Berryhill-Basterrechea identified a physical or mental condition or injury that existed or occurred before their dates of membership in the plan. The motion was seconded and passed unanimously.  CORP 2022-24

 

Approval of Survivor Benefit:

 

An application for a survivor benefit is submitted for the Board’s approval pursuant to A.R.S. §38-888.

 

Member: Jose Rojas (Active Member, deceased December 19, 2021)

Benefit Payable to Spouse Olivia Marin beginning January 31, 2022: $948.29

 

The Chair noted that Olivia Marin does not possess a Social Security card and inquired as to how this would impact the application process. Board Consultant Vanessa Haney replied that the Public Safety Personnel Retirement System (PSPRS) will accept a driver’s license as identification, which Staff is working to obtain.

 

Board Member Jason Hathcock stated that the marriage certificate submitted with the application should show evidence of being finalized and recorded. Ms. Haney responded that Staff is attempting to acquire copies of Ms. Marin’s driver’s license and evidence of a recorded marriage certificate.

 

The Chair asked if the absence of these items would preclude the Board from approving at this time. Ms. Haney replied that it would not.

 

MOTION: Mark Smalley moved to approve the payment of a survivor benefit to the following applicant in about the following amount. The motion was seconded and passed unanimously. CORP 2022-25

 

Member: Jose Rojas (Active Member, deceased December 19, 2021)

Benefit Payable to Spouse Olivia Marin beginning January 31, 2022: $948.29

 

Request to Remain in ASRS 

 

The Board received a request dated March 21, 2022, from Candace Geiser to remain in the Arizona State Retirement System (ASRS) pursuant to A.R.S. §38-891(F).

 

F. The local board of the state department of corrections, the local board of the department of juvenile corrections, the local board of the judiciary, or the local board of a county, city, or town that operates detention facilities may specify a designated position within the department or facility as a nondesignated position if the position is filled by an employee who has at least five years of credited service under the Arizona state retirement system and who makes a written request to the local board to specify the position as a nondesignated position within ninety days after accepting the position.  On the employee leaving the position, the position reverts to a designated position. 

 

Ms. Geiser became a full-time Adult Probation Officer with Pinal County on 03/07/2022. Her request to remain in ASRS indicates that she has 7.414 years of credited service as an Investigator (2015 – 2022).

 

MOTION: Jason Hathcock moved to approve the request by Candace Geiser to remain in the Arizona State Retirement System, as it appears Ms. Geiser has met the requirement of a minimum of five years of service credited under the Arizona State Retirement System. The motion was seconded and passed unanimously. CORP 2022-26

 

CORP Judiciary Rules of Local Board Procedures Review for Adoption:

 

The Board discussed revisions to the CORP Rules of Local Board Procedure proposed by Board Attorney Leslie Sorensen. Following discussions, Ms. Sorensen agreed to provide an updated draft for the Board’s review prior to the next meeting.

 

Future Agenda Items:

 

Staff informed the Board that the following items will likely be placed on the May 3, 2022 meeting agenda:

 

  • Independent Medical Evaluation for disability case #22-01
  • A request to remain in ASRS
  • Updated CORP Judiciary Rules of Local Board Procedures for discussion/adoption

 

Call to the Public:

 

No members of the public addressed the Board.

 

The meeting was adjourned at 11:21 a.m.

 

Transcribed April 6, 2022.