COJET Policy Changes in 2013
Please share the following policy changes, effective January 1, 2013, with all court personnel.
Starting January 1, 2013, the continuing education training requirements reverted back to the general requirements for compliance within Administrative Code 1-302, increasing the COJET requirement in CY 2013 from 12 to 16 hours, including an ethics and a core curriculum class for all non judicial officer employees. Judicial Officer training requirements remain at 16 hours including ethics.
To assist in the statewide transition back to the 16 hour annual requirement, effective January 1, 2013, and in recognition of the increasing sophistication of eLearning opportunities, COJET recommended to the Chief Justice a temporary increase in the non facilitated learning cap from 8 to 10 credit hours for CY 2013, for all judicial employees.
Administrative Order 2013-08 outlines a Temporary Modification of the Distribution of Credit Hours Granted for Non Facilitated Learning and is in effect January 1 – December 31, 2013.
Please review the continuing requirements for new hires and part time employees:
How are new hires affected by COJET increase this year? Prorated hours for newly hired non judicial officer employees, as outlined in ACJA § 1-302 H.3, are calculated as follows:
o January – March 12 hours (including orientation/core curriculum/ethics)
o April – June 8 hours (including orientation/core curriculum/ethics)
o July - September 4 hours (including orientation/core curriculum/ethics)
o October - December (orientation/ethics as appropriate to job position)
As a reminder, part-time prorated COJET hours took effect January 1, 2012 for part-time court personnel regularly scheduled each week, who are neither judges nor new employees. Required COJET hours are calculated based on the number of hours worked per week, per ACJA § 1-302, H.4.:
o Between 30 and 39 hours shall complete 12 hours of judicial education
o Between 20 and 29 hours shall complete 8 hours of judicial education
o Less than 20 hours shall complete 4 hours of judicial education
Due to the temporary non-facilitated training increase, a part time employee working 20-29 hours could receive all 8 required hours via non-facilitated learning.
COJET recognizes the educational mastery necessary to teach a course and values teaching by judges and court staff. An individual may receive up to 8 hours of faculty credit in a calendar year in accordance with the following criteria:
3-for-1 the first time a course is taught and 2-for-1 the second and each consecutive time that course is taught.
Credit hours may be granted to a program facilitator at the rate of 2-for-1 for the time spent facilitating the program.
Credit hours may be granted for developing curriculum not to exceed 4 credit hours in a calendar year.
Faculty credit is not included in the non facilitated learning category, therefore this year an employee, in theory can complete 10 non facilitated hours and receive up to 8 hours of facilitated credit.
CY 2013 Core Curriculum
The court has identified the following CY 2013 core curriculum, required for all non judicial officer employees, as: Current and local issues within Arizona’s court system.
If you have questions regarding the above policy changes, please contact Renu Sapra at (602) 452-3015 or firstname.lastname@example.org.
Training Opportunities for Training Coordinators and Field Trainers
SAVE THE DATE: Annual Training Coordinator Conference is Friday March 22, 2013
Mark your calendar for the next Training Coordinator Conference which is scheduled for March 22, 2013! We look forward to welcoming training coordinators and field trainers from across the state for a one-day, energizing and interactive event. Don’t miss your opportunity to network with and learn from your peers, while you gain access to valuable resources and new curriculum. Lunch will be provided.
Registration Open NOW!
Friday, February 1, 2013 - Monday, February 25!
Click here: http://www.surveymonkey.com/s/96KHD26
This conference is offered free of charge to our target audience of Training Coordinators and Field Trainers. For those traveling more than 35 miles, we will reimburse your mileage. For those traveling more than 50 miles, we will cover the cost of lodging the night before.
Please forward any questions about this event to JSEC2@courts.az.gov.
Upcoming webinar - Preventing Unlawful Harassment
Are you a Training Coordinator who is on the look-out for a new way to present a workplace harassment class in a fun and interactive manner? If so, join Linda Yarbrough, HR Manager with the Superior Court in Mohave County, as she shares a highly customizable curriculum on this important human resource topic.
The curriculum begins with a focus on Rule 2.3 of the Code of Conduct for Judicial Employees and then transitions into the facilitation of group activities, watching movie clips, and analyzing various workplace scenarios in exploring how one employee’s perception of a workplace situation may greatly differ from that of their co-worker. The curriculum also provides an opportunity to review court policy on how to report workplace harassment and steps we can all take to ensure that we do not offend others at work. The overall goal of this training is to maintain a positive respectful work environment in the courts.
Training Coordinators interested in delivering this topic for training can easily tailor this curriculum to fit their needs.
This webinar is scheduled to be held on April 23, 2013 at 10 am. You must register to participate live, but please keep in mind that webinars will be recorded and available on-demand for those who cannot attend, due to our capacity or scheduling conflicts.
· Type azcourts.webex.com into your browser
· Click the “Upcoming” tab
· Look for “TC WEBINAR SERIES” on April 23 and click on “Register”
· Enter registration password: Harassment
· After you complete the registration form you will receive a confirmation email with instructions for attending the course. If the course is full, you will be put on the waiting list.
Please send an email to JSEC2@courts.az.gov if you experience any technical challenges or have questions.
Communication Breakdown-Curriculum Available to Check Out!
Communication Breakdown is an engaging new training workshop with DVD to equip employees with the communication skills needed to avoid some of the most common problems with fellow employees at work, due to poor communication.
Communication is the foundation for everything we do in the workplace. It happens every day, all the time. It follows, then, that communication problems can have a devastating role in undermining our organizations’ success. And yet, most employees never receive training in the development of their communication skills. Even more importantly, employees aren’t provided with the knowledge and skills necessary to help them avoid the frequent communication problems that arise. The GOOD news is that the most common communication potholes in the road can be easily spotted and AVOIDED. This curriculum, Communication Breakdown, will identify and prescribe a “fix” for the seven most important communication problems that can derail your organization.
The Education Services Division has purchased the Communications Curriculum for use by Training Coordinators. All of the assessments, tools, training instruments, and Power point slides used in this workbook are included on the accompanying CD.
A Power point presentation, identical to the Training Points content of this program, has been included in both formats for your use. The customizable version is available for you to ask specific information for your court. Tips for customizing this presentation are included at the end of this guide.
We recommend that you tailor the program to your organization’s needs by including specific information unique to your employees. The specifics of how you facilitate the program are up to you.
To check out this curriculum, please contact Vikki Cipolla-Murillo at email@example.com or 602.452.3005.
The Arizona Historical Cases Video Series
The Education Technologies Unit of the Education Services Division is excited to announce its newest product, The Arizona Historical Cases video series. This video series is a collaborative project of the Education Technologies Unit, the COJET Committee annual project workgroup, and the Arizona Humanities Council. It is a three-part series covering a variety of cases from the often overlooked trial that occurred after the shootout at the OK Corral, to the infamous Winnie Ruth Judd “Trunk Murderess” trial. Each video covers three different cases and can be viewed independently as non-facilitated training or in facilitated discussion groups. Each segment comes with a set of facilitation questions that can be used in a discussion group setting, or completed as part of an independent learning program. Credit for the independent study program is listed with the facilitator materials. COJET credit, when conducted in a group setting, may be determined by the local Training Coordinator.
You can access the video series at: http://www.azcourts.gov/educationservices/COJETClassroom/VideoCenter.aspx